Starting with a new client is exciting for a multitude of reasons. Some of those reasons are obvious, some are a little less so. One of the things we look forward to most is finding things that need fixing(and then fixing them) so that we can do what we do best: Ensure that the client is leveraging technology in a manner that makes them more efficient and improves their processes instead of hindering their progress.
It seems that we’re never quite caught up. Always running behind, late for a meeting, dinner or the next thing on our schedule. At work we have multiple “got a minute” meetings every day that turn into 20-30 minute conversations, or more. In-between, we redirect our attention every time an email comes in or a message notification pops up on the smart phone. Meanwhile, the computer on the desk never seems to be fast enough. There is just never enough time to get through everything we need to get done.
So, you’ve started a business. You’ve purchased your domain, had a web designer create a website that profiles your business, products and services. Great! Now it’s time to start serving your customers, earning money and living the dream.
There is one small problem, however. The dreaded GMAIL, Yahoo or other generic email address. It’s a problem for a number of reasons.
It’s unprofessional. After having gone through the hard work of buying a domain and building a website, the additional effort required to create a couple of email boxes on that domain is insignificant. It makes it seem like the branding of the business is only partially complete. It’s also a nearly instant giveaway that the business has only one employee or perhaps that it is a disorganized mess if there are multiple users for that one email address. Is this the kind of service a client can expect from your business?
It lacks forward thinking. Sure, a single email address is sufficient for a one person operation. But what if the business begins to grow and now all of a sudden there are 3 employees. Do they just use their own personal email addresses?
It’s un-secure. Hacking and cybercrime in general is becoming an increasingly prominent issue in society, one that’s unlikely to diminish any time soon. Anyone can create a copycat generic email address with a simple typo in it and start impersonating you. Don’t believe me? Do a search on “typosquatting”. This is outside the fact that the cybercriminal could be a disgruntled employee. No, an email address on a company owned domain does not automatically prevent this type of behavior but the right system will have Data Loss Prevention(DLP) measures in place to mitigate the problem. Recent advancements in technology make this affordable for even the smallest of businesses.
Whether you’re a small business owner or a web developer, please take the extra few minutes to set up proper email addresses for your business or clients. Not only will it give your business a more credible and professional appearance, it will be easier to manage when additional employees come on board and also help save face with your clients should something go wrong.
Let us be your IT Department
Don’t let technology frustrate you and take focus off of your business. SPES Technologies provides infrastructure management on the same level that large corporations do. In fact, the majority of our experience comes from managing systems for such organizations. We are now bringing that level of service to small-medium sized businesses for a fraction of the cost of hiring a full time employee.
Let us help your IT Department
Your business might already have an IT Department but perhaps they’re already overwhelmed with projects and simply can’t handle an additional task. Perhaps they’re well versed in one area of IT but need some help in another. SPES Technologies is the perfect addition to your existing IT staff. We believe in a team atmosphere and we know that often times it helps to have an extra set of eyes to fix a problem or to ensure smooth rollout of a new system.
Are your mobile devices safe?
At the end of every day and every week, portions of your company data leave the offices in the hands of your employees on their cell phones, tablets and other mobile devices. We have the knowledge and expertise to ensure that these devices are secured to mitigate risk if one is lost or stolen.
Contact us for more info.